Conference, Meeting & Event Services
PWA offers a scalable solution to accommodate face-to-face, virtual or hybrid. Working closely with our clients we can build a strong relationship, ascertaining your needs to create a bespoke and highly effective solution that supports your vision. We can manage your project from conception to conclusion. Our service offers you an extensive range of resources and expertise. These applied to your project are a recipe for success.
Pre-planning
Our team can support all areas of the pre-planning process. Our extensive knowledge and experience can assist you in location searches and working in new or different markets. Let us help you to hit the ground running.
- Location searches and venue sourcing
- Budget preparation and management
- Coordinate all audio visual requirements and setup
- Food & beverage sourcing and selection
- Managing and coordinating vendors/suppliers
Invitations & Registration
PWA offer a tried and tested invitation and registration system that is robust and provides extensive invitee management tools and reporting. The communications and flow of information to your invitees is extremely important. We can provide custom branded email communications and meeting, conference or event registration website that will present your brand at its best.
- Full invitee management and reporting
- Capturing all required information during registration (i.e. ADA & dietary)
- Live reporting with client login portal
Transportation & Travel
Our team has many years of experience in the travel industry and coupled with our travel partners, we provide a seemless transportation service between registration and departure.
- Flight and train ticketing and management
- Local and destination airport transfers
- Visa requirement and local restriction support
- Attendee travel notifications and updates
On-site Operations & Hospitality
We know how important attendees are to our clients and for this reason, our on-site hospitality of operations service is second to none. Our team provide a friendly and streamlined operation, from first arrival to final departure.
- Attendee tracking and management
- Hospitality team provides support throughout events
- Manage all food & beverage functions
- Assist attendees' movements and wayfinding
Post Event Support
Events are not over once the last attendee departs the venue. Our team works to ensure all post-event invoices are paid and billing is complete. We know the importance of analyzing each event and wrapping up the final elements in a timely manner.
- Post event surveys and evaluations
- Compliance reporting
- Budget reconciliation
- Client debrief
PWA provide a full service solution for events that can include all or some of the above services.
Contact us to discuss your requirements.